Filevine is a Legal AI company delivering Legal Operating Intelligence for the future of legal work. Grounded in a singular system of truth, Filevine brings together data, documents, workflows, and teams into one unified platform—where modern legal work happens with clarity and consistency.
Powered by LOIS, the Legal Operating Intelligence System, Filevine connects context across every matter to transform legal operations from reactive to proactive. LOIS reads, understands, and reasons across your data to surface insight, automate complexity, and give professionals the clarity and confidence to see more, know more, and do more. Fueled by a team of exceptional collaborators and innovators, Filevine’s rapid growth has earned AI awards and recognition from Deloitte and Inc. as one of the most innovative and fastest-growing technology companies in the country.
We are looking for an executive assistant to support the CRO. This person will handle a wide range of administrative and executive support related tasks and will be able to work independently with little supervision. This person will be very well organized, flexible and enjoy the administrative challenges of supporting a fast-paced executive.
The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.
Responsibilities
- Maintain appointment schedule by planning and scheduling meetings, conference, teleconference, and travel
- Organizing CRO’s time by reading, researching and routing correspondence: drafting letters and documents; collecting and analyzing information; initiating telecommunications
- Prepare and submit expense reports on behalf of the CRO
- Produce information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data, and graphics
- Collecting and analyzing information to prepare reports and prep CRO for meetings
- Provide historical reference by developing and utilizing filing and retrieval systems and potentially recording meeting discussions
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
- Contribute to encouraging, high performing team culture by completing individual tasks to achieve team goals.
Qualifications
- 1+ years as an Executive Assistant to C-level executives or Partners at professional services firms
- Experience operating in a fast growing company; tech company experience preferred
- Highly organized
- Able to anticipate needs and dependencies without being asked or directed
- Excellent time management and prioritization
- Superior writing/editing skills
- Flexible and willing to perform other duties as requested
- Strong attention to accuracy and detail
- A life long learner, constantly learning, improving and innovating
- Tech savvy