Filevine is a Legal AI company delivering Legal Operating Intelligence for the future of legal work. Grounded in a singular system of truth, Filevine brings together data, documents, workflows, and teams into one unified platform—where modern legal work happens with clarity and consistency.
Powered by LOIS, the Legal Operating Intelligence System, Filevine connects context across every matter to transform legal operations from reactive to proactive. LOIS reads, understands, and reasons across your data to surface insight, automate complexity, and give professionals the clarity and confidence to see more, know more, and do more. Fueled by a team of exceptional collaborators and innovators, Filevine’s rapid growth has earned AI awards and recognition from Deloitte and Inc. as one of the most innovative and fastest-growing technology companies in the country.
About the Role
As a Deposition Events Operations Associate, you’ll play a critical role in ensuring the seamless execution of live Digital legal proceedings. You’ll manage time-sensitive logistics, troubleshoot in real time, and oversee critical operational details across the event lifecycle. This role is ideal for someone who thrives in fast-paced, high-pressure environments, enjoys complex logistical challenges, and has a sharp eye for detail.
This role will be covering our Hawaii/Alaska/Pacific Time hours of operation. Working hours would be from 12 noon - 9pm PT
What You'll Own
- Event Logistics: Coordinate with interpreters and reporters to ensure full coverage of upcoming and last-minute events.
- Event Operations: Create and maintain processes and documentation, and work cross-functionally to improve the products and policy that impact live event quality.
- Live Event Monitoring: Monitor high-risk proceedings in real time, support Digital Reporters during live issues, and escalate or debrief as needed.
- Post-Event Quality Assurance: Review event recordings and data for accuracy, compliance, and performance. Handle trimming, redactions, and speaker corrections to ensure high-quality transcripts.
- Vendor Payments: Verify and process event vendor invoices to ensure timely and accurate payment.
Who You Are
- 2+ years in client or technical support in a fast-paced environment
- Detail-oriented and highly organized, with strong time management skills
- Comfortable multitasking and prioritizing in a fast-paced, high-volume environment
- Excellent communicator with a calm, professional demeanor—even under pressure, legal tech, live-event coordination, and back-office operations experience is a plus
- Front, OpenPhone, and Zoom experience is a plus